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Rename PDF by Content

Rename PDF files by content: take a value that follows a label in the text, such as an invoice number, and use it as the file name.

Two scans named scan001.pdf and scan002.pdf with Invoice No: INV-2041 and INV-2042. Use the label Invoice No: to get INV-2041.pdf and INV-2042.pdf.

Your documents stay on this device. Tool downloads and usage statistics do not include file contents.

Local limits: Max files: 50 / Max single file: 10 MB / Max total size: 60 MB

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A practical guide

Name files by what they say.

  1. Add the PDFs and enter the label to look for, for example Invoice No.
  2. Check the pattern and the file name format.
  3. Run the task and open the CSV that lists each new name.

Try this example

Twenty invoices are named scan001 to scan020. Search for the label Invoice No. and each file is renamed to its number, such as 2026-0147.pdf.

Before

  • scan001.pdf
  • scan002.pdf

After

  • INV-2041.pdf
  • INV-2042.pdf
Input and expected output for this task. Illustrative example.

Before you start: Up to 50 files of 10 MB. Only the first 3 pages are searched, and a file without the label keeps its name. Scanned pages need a text layer.

Merge the renamed files
What you get

Rename several PDFs by the value that follows a label in their text, such as an invoice number. Files keep their contents; a CSV lists every rename.

Limits and important details

Up to 50 PDFs, 10 MB each. The label is searched in the text of the first 3 pages; files without it keep their name.

Example

Rename the two sample PDFs by the label Invoice No: they become INV-2041.pdf and INV-2042.pdf, listed in rename-map.csv.